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Assistant General Manager

Gates Hudson is hiring an Assistant General Manager for a property in Alexandria, VA.  The Assistant General Manager will be responsible for the following: 

The Managing Agent will assume all responsibilities associated with accomplishing property objectives as set forth by the Association’s Board of Directors and GHCM’s Management Agreement. The ASSISTANT GENERAL MANAGER is to assist the General Manager in managing the property. In the General Manager’s absence, the ASSISTANT COMMUNITY MANAGER will assume all responsibilities associated with accomplishing property objectives as set forth by the Portfolio Manager and the Board of Directors.

The ASSISTANT GENERAL MANAGER conducts all business in accordance with the Association’s governing documents and GHCM’s established policies and procedures, all Federal, State, and County Fair Housing Laws, American with Disabilities Act, and all other laws pertaining to housing.

  • Meet all reporting deadlines and maintain an activity calendar to ensure that tasks are   completed.
  • Maintain all office files and records in accordance with GHCM’s policy and standard business practice.
  • Review mail, outside correspondence and inter-company correspondence.
  • Provide clerical assistance such as typing, filing, writing of reports, answering telephones, closing out daily reports, maintaining permit, licenses and insurance documentation for facilities and in-Unit work electronically and in hard copy, maintain all other on-site books and records electronically and in hard copy, etc.
  • Assist with the efficient delivery of services to: update master calendar for the Association; schedule and support community events, move in/move outs, and vendors providing on-site services; prepare meeting materials for the Boards; support annual elections for the Board(s); prepare and update the Owner directory, issue keys, property identification stickers, and pool passes; support newsletter production and distribution; prepare new Owner welcome packets; and carry out other office responsibilities as needed.
  • Board Meeting Attendance as required per Management Agreement.
  • Assist with drafting requests for proposals from contractors on an as needed basis.
  • Assist with weekly reports and an updated task list for the Board of Directors.
  • Assist with monthly reports to the Board(s) as provided in the Management Agreement.
  • Perform any additional duties assigned. 

 

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